1.  THE POLICY

This policy has been prepared to show the company has in place procedures so that health and safety objectives can be achieved. The policy will be reviewed annually as a minimum and any amendments made in line with:

  • Amendments to regulations
  • The introduction of new regulations
  • Changes in the company structure
  • Changes in the company arrangements
2.  OBJECTIVES

In order that the company can achieve its objective of providing, so far as reasonably practicable, a safe place of work for its employees and others affected by its activities we will have in place

  • A management structure with defined responsibilities
  • Safe systems of work, procedures and instructions
  • Risk assessments to identify hazards in our activities
  • Workplace inspections and safety audits to identify problem area
  • Accident reporting procedures and procedures for the investigation of accidents
  • A programme of training

The company will also have in place an effective means of communication for consulting with employees on all matters relating to health and safety.

3.  HEALTH & SAFETY POLICY STATEMENT

Helistrat Management Services recognises its duties under the Health and Safety at Work Act 1974 and current health and safety regulations to provide, so far as reasonably practicable, a safe and healthy place of work for its employees and to protect the health and safety of anyone else who may be affected by its activities. Although the main responsibility for health and safety lies with the board of directors, so that we can carry out our duties, responsibilities for health and safety matters are allocated throughout all levels of the organisation.

To secure the Health and Safety of our employees and others, we will, as reasonably practicable,:

  • Provide adequate resources including finance and personal;
  • Carry out risk assessments including the periodic review of the same;
  • Provide information, training and instruction to ensure employees are competent to carry out their work;
  • Provide competent and adequate supervision;
  • Provide plant, machinery and equipment that is safe and without risk;
  • Provide and maintain safe systems of work;
  • Establish arrangements for the safe handling and transportation of articles and substances used at work;
  • Consult with employees at all levels on health and safety matters;
  • Provide and maintain a safe place of work and conditions, including adequate welfare and first aid facilities;
  • Provide suitable personal protective equipment and clothing as necessary and ensure its proper use;

Employees also have the responsibilities to:

  • Take reasonable care of themselves and anyone else that may be affected by their actions or omissions while at work;
  • Co-operate with the company to fulfil its statutory duties;
  • Not to misuse, interfere or wilfully damage any item provided in the interest of health and safety.

Any breach will be treated as a disciplinary matter, repeated or serious breaches of these duties may lead to instant dismissal.

This policy along with any procedures and safe systems of work will be reviewed annually, when there are any significant changes in health and safety legislation which affect our activities or there are any significant changes in our business. Any amendments will be communicated to our employees.

4.  HEALTH AND SAFETY LEGISLATION
  • Health & Safety at Work Act 1974. The Act sets out the general duties which employers have towards employees and members of the public, and employees have to themselves and to each other.
  • Management of Health and Safety at Work Regulations 1999: require employers to carry out risk assessments, make arrangements to implement necessary measures, appoint competent people and arrange for appropriate information and training.
  • Workplace (Health, Safety and Welfare) Regulations 1992: cover a wide range of basic health, safety and welfare issues such as ventilation, heating, lighting, workstations, seating and welfare facilities.
  • Health and Safety (Display Screen Equipment) Regulations 1992: set out requirements for work with Visual Display Units (VDUs).
  • PPE Regulations (EU) 2016/425: require employers to provide appropriate protective clothing and equipment for their employees.
  • Provision and Use of Work Equipment Regulations 1998: require that equipment provided for use at work, including machinery, is safe.
  • Manual Handling Operations Regulations 1992: cover the moving of objects by hand or bodily force.
  • Health and Safety (First Aid) Regulations 1981: cover requirements for first aid.
  • The Health and Safety Information for Employees Regulations 1989: require employers to display a poster telling employees what they need to know about health and safety.
  • Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR): require employers to notify certain occupational injuries, diseases and dangerous events.
  • Noise at Work Regulations 1989: require employers to take action to protect employees from hearing damage.
  • Electricity at Work Regulations 1989: require people in control of electrical systems to ensure they are safe to use and maintained in a safe condition.
  • Control of Substances Hazardous to Health Regulations 2002 (COSHH): require employers to assess the risks from hazardous substances and take appropriate precautions.

 

DOCUMENTS

  • Risk assessments
  • Records of substances hazardous to health

NOTICES

  • Health and Safety Law Poster (What you should know)
  • Employers Liability Insurance Certificate
  • Health and Safety Policy Statement
  • Fire and Emergency Procedure Notice
  • First Aiders and Location of First Aid Kits

 ORGANISATION & RESPONSIBILITIES

 OUTLINE

 All employees are responsible for the achievement of the company’s Health and Safety objectives within their particular work area. The following persons comprise the company structure for the implementation of its health and safety management system:

  • Managing Director
  • H&S Representative
  • Employees

Any particular Health and Safety responsibilities will form part of the job description of each employee.

GENERAL RESPONSIBILITIES

 The Managing Director has the ultimate responsibility for

  • Ensuring that the company’s Health and Safety policy is implemented and this obligation is met.
  • Responsibility for the effective monitoring of the company’s policies and the formulation, communication and arrangements for the implementation of the policies.
  • Responsibility for health and safety in the workplace, including any work on site, along with the communication and implementation of this policy, maintaining high standards of housekeeping and compliance with any safe systems of work and instructions.

REPORTING

 Employees shall report all accidents, near misses and dangerous occurrences to their line manager or H&S Representative who will carry out any necessary investigation and implement any recommendations.

MANAGING DIRECTOR’S RESPONSIBILITIES

 The Managing Director (MD) has the ultimate responsibility for ensuring that the company policy is implemented and that sufficient and adequate resources are available to ensure the company adheres to current Health and Safety legislation.

The MD is particularly responsible for ensuring that:

  • A Health and Safety policy is prepared, reviewed, maintained and that copies are available to all employees;
  • A statement outlining the company’s Health and Safety policy is prepared, signed, dated and prominently displayed;
  • There exist clear lines of responsibility within the organisational structure;
  • Effective communications on Health and Safety matters exist within the company;
  • Health and Safety is a prime consideration in forward planning;
  • The Board of Directors is aware of new Health and Safety legislation and the impact on the company;
  • Risk assessments are carried out on the company’s activities to identify any hazards;
  • The company is liasing with the enforcing authorities;
  • Fire precautions are in place;
  • The Health and Safety policy is reviewed and updated;
  • Periodic safety testing and inspection of any fixed electrical installation are carried out;
  • Emergency and evacuation plans are in place;
  • Proper costs are allocated and that budgets are controlled;
  • The company has in place an effective programme of Health and Safety training;
  • Safe systems of work, procedures and instructions are in place;
  • Adequate first aid provisions are in place;
  • Safety auditing and monitoring is carried out in a timely manner;
  • Safety information is distributed to all levels throughout the company;
  • Any problems brought to light by the safety audits and risk assessments are rectified in a timely manner;
  • All accidents are reported, investigated without delay and the necessary reporting under the RIDDOR regulations are carried out;
  • Portable appliance testing is carried out and the necessary records kept;
  • The competence of any contractor is assessed;
  • Good standards of housekeeping are maintained in the office areas;
  • Scheduled maintenance of equipment is carried out;
  • Office staff are aware of the company’s Health and Safety policy, fire and emergency procedure

H&S REPRESENTATIVE’S RESPONSIBILITIES

 

The Safety Representative shall be responsible to the Managing Director for promoting a culture of continuous improvement in safety performance throughout Helistrat. As directed, the Safety Representative shall also be responsible for promoting the continuous improvement of safety performance on specific projects by fulfilling the duties of Safety Representative.

In addition to any specific duties assigned, the Safety Representative shall:

  • Be familiar with and promote current Health and Safety legislation and best practice relevant to Helistrat;
  • Co-ordinate the regular review, development and update of the Helistrat’s Health and Safety objectives;
  • Conduct, supervise and monitor on site Health and Safety audits and inspections in accordance with Helistrat’s Health and Safety policy;
  • Assist in the development and delivery of suitable Health and Safety training for all Helistrat personnel;
  • Represent and promote both the safety department and business unit in meetings, workshops, management review and forums;
  • Update and review training records for all staff;
  • Review and arrange further Health and Safety training;
  • Provide all employees under their control with adequate support, supervision, information, instruction and training to enable them to carry out their work safely and without risks to health;
  • Establish effective lines of communication and consultation on Health and Safety issues with all employees under their control;
  • Monitor and review the implementation of the Health & Safety policy, objectives and performance targets, within their respective functions or operations;
  • Comply with the Helistrat’s accident/incident investigation and reporting procedures;
  • Promptly rectify any unsafe conditions noticed by them or brought to their attention by personnel under their control;
  • Consider at bid stage all relevant Health and Safety information and requirements contained within, or referred to in the tender documents;
  • Consider all possible impacts of current Health and Safety legislation, approved Codes of Practice and the Helistrat’s Health and Safety policy;
  • Allow sufficient resources in project bids to permit the effective safety management of all project activities;
  • Arrange and pre-order safety meetings with subcontractors, whenever appropriate;
  • Ensure that packages let to subcontractors and suppliers contain all relevant Health and Safety information, so that they are aware of Helistrat’s Health and Safety requirements for effective safety management;
  • Promote the continuous improvement of safety performance

ACCOUNT AND LINE MANAGERS’ RESPONSIBILITIES

  • Must familiarise themselves with the Company’s Health and Safety Policy, rules and procedures;
  • Must ensure that all persons within their area of responsibility are fully aware of the hazards within that area and of the precautions to be observed;
  • Must ensure that all persons within their area of responsibility are familiar with the correct procedure to be followed in the event of an emergency, such as an accident or a fire;
  • Must ensure that all accidents and near-misses are reported promptly in accordance with Company’s procedures;
  • Shall ensure that all safety rules are observed, and that personal protective equipment and other safety measures are used as necessary;
  • Shall report immediately any defects and/or equipment problems;
  • Shall ensure that good standards of housekeeping are maintained at all times within their area of responsibilit

RESPONSIBILITIES OF ALL EMPLOYEES

  • Ensure their own health and safety and also that of their colleagues and others that could be affected by their actions;
  • Must co-operate with management so far as is necessary to enable the Company to discharge its statutory duties;
  • Must not interfere with or misuse anything provided in the interests of health and safety or welfare;
  • Must immediately report any health or safety problem that is beyond their control to deal with to the management and to notify others of the risk to their health and safety;
  • To report any accidents or incidents immediately and to obtain treatment for any injuries. All accidents must be recorded in the Accident Book;
  • To keep their working area clean and tidy and to dispose of wastes in the correct manner. Additionally, to ensure that work in progress and products are stored and protected against damage or deterioration;
  • To ensure that they are aware of the correct action to be taken in the event of a fire and that emergency exits and escape routes are kept clear;
  • To only use equipment and machinery in accordance with any training received.

Employees should also be aware that the enforcing authority under the Health and Safety at Work Act 1974 could prosecute them for any behaviour that may lead to an unsafe act and that disciplinary action will be taken against any employee guilty of a wilful unsafe act.

RESPONSIBILITIES OF CONTRACTORS

  • Ensure their own health and safety and also that of other persons that could be affected by their actions;
  • Must abide by the rules and procedures set out by the Company when engaged in work controlled by Helistrat, as well as any other reasonable requests from Company’s management;
  • Must undergo a safety induction briefing prior to commencing work on the occasion of their first visit to the site. The induction training is to be documented;
  • Must not interfere with or misuse anything provided in the interests of Health and Safety or welfare;
  • Must immediately report any health or safety problem that is beyond their control to deal with to the management and to notify others of the risk to their health and safet
  • Must report any accidents or incidents immediately and to obtain treatment for any injuries. All accidents must be recorded in the Accident Matrix.
  • Must keep their working area clean and tidy and to dispose of wastes in the correct manner. Additionally to ensure that work in progress and products are stored and protected against damage or deterioration.
  • Must ensure that they are aware of the correct action to be taken in the event of an emergency, and that emergency exits and escape routes are kept clear.

TABLE OF INDIVIDUAL RESPONSIBILITIES

 

ActivityHolder
Workplace InspectionsH&S Rep
Accident RecordingMain Office Operations Manager
Accident InvestigatingH&S Rep
RIDDOR ReportingH&S Rep
First Aid KitsH&S Rep
First AidersOffice Employees
H & S Training (including work equipment)H&S Rep
Fire ProceduresH&S Rep

 

RESPONSIBILITY FOR THE PREPARATION OF RISK ASSESMENTS

 

GeneralH&S Rep
DSEH&S Rep
HandlingH&S Rep
COSHHH&S Rep
Reviewing/MonitoringH&S Rep

 

Note:

The company has assessed that the above persons are competent to assist the Managing Director in complying with any regulations.

6.  ARRANGEMENTS 

The following section sets out the company arrangements in order to carry out its Health and Safety duties and contains refer to applicable legislation and standard company forms.

RISK ASSESSMENTS

 This procedure sets out the Risk Assessments the company is required to carry out under the current Health and Safety legislation as listed below:

 

General AssessmentsManagement of Health and Safety at Work Regulations 1999
DSEHealth and Safety (Display Screen Equipment) Regulations 1992
Manual HandlingManual Handling Operations Regulations 1992
COSHHControl of Substances Hazardous to Health Regulations 2002
FireRegulatory Reform (Fire Safety) Order 2005
HeightWorking at Height Regulations 2005
Flammable substanceDangerous Substances and Explosive Atmospheres Regulations 2002

 

All Risk Assessments will be reviewed when they are no longer relevant, there have been significant changes in the company’s activities/tasks or Health and Safety legislation and annually. Copies of the following Risk Assessment forms to be used by the Company in the assessment of risks are held on One Drive, in Health and Safety Folder and is available to Health and Safety Committee Members:

  • General risk assessment
  • Display Screen Equipment Self-Assessment Checklist
  • COSHH Assessment
  • Manual Handling Assessment

 General Assessments

 The company has identified the various activities undertaken by all employees and prepared risk assessments for each of these to identify the hazards present and existing controls required. The assessments have been recorded and kept on One Drive.

Additional assessments will be undertaken, where appropriate, in relation to young persons and expectant mothers.

Display Screen Equipment Assessments

 The company will identify those employees that are classified as users and carry out an initial self-assessment on each of the users; where it is felt appropriate, a follow up sheet will be completed if further information is required.

New assessments will be carried out when there are any significant changes in workstations, employees are changing desks, for new employees, as well as once in two years. All users are entitled to a free eyesight test.

Manual Handling Assessment

 When the general risk assessments are undertaken by the Company and indicate a significant risk from manual handling, a specific risk assessment will be carried out on this element of the activity.

 COSHH Assessments

 Where general risk assessments identify substances that may harmful to the health of employees, a specific risk assessment will be carried out on the possible exposure. Copies will be held on One Drive, with an up to date copy of the relevant manufacturer’s safety data sheet.

 Fire Assessment

 The company will carry out a fire assessment of its premises and its activities that may require fire safety precautions.

 Flammable Substance Assessment

 Where a general risk or COSHH assessment identifies a flammable substance the company will carry out a specific risk assessment on that substance.

7.  FIRE PRECAUTIONS

The following procedure sets out the measures undertaken by the company in relation to its fire precautions as set out in the Regulatory Reform (Fire Safety) Order 2005 and Health and Safety at Work Act 1974:

 Extinguishers

 Fire extinguishers are provided in the office and are of the types identified as appropriate to the possible hazards. Maintenance of the extinguishers is the responsibility of Helistrat and details of inspections are held on One Drive, in Health and Safety Folder.

Notices

 Fire notices are placed adjacent to each fire extinguisher’s position, they are displayed on the office notice boards; fire exit notices are positioned adjacent to fire exits.

 Fire Exits and Assembly Point

 There are two fire exits within the office premises of Helistrat that are clearly sign posted and will remain clear of any hazards at all times. The fire assembly point is outside the rear of the office building. There is a plan on the Health & Safety board highlighting the location.

 Training

 Fire drills will be carried out annually and a record will be maintained, all new employee will receive training on the Company evacuation procedures.

Alterations

 The fire integrity of the building will be considered before any alterations are made; any alteration will be in line with the building regulations and fire authority recommendations.

8.  ACCIDENTS, DANGEROUS OCCURRENCES AND DISEASES

This procedure sets out the processes for the recording, reporting and investigation of accidents, dangerous occurrences and diseases; a systematic investigation is necessary so that:

  • Correct information can be provided to enforcing authorities and employers liability insurers;
  • Causes can be identified and corrective action taken to prevent a reoccurrence;
  • For future referenc

The following legislation requires the recording and reporting of accidents, dangerous occurrences and diseases: The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995. Any recording of accidents will in line with the provisions of the Data Protection Act.

The following forms are used for the recording and reporting of accidents and incidents:

  • Accident Book (data protection version);
  • Statutory Accident Reporting Form F2508;
  • Statutory Disease Reporting Form F2508a
  • Company internal accident investigation report

Accident Book

 Any employee who suffers an injury should report it to the Health and Safety Representative for an entry to be made in the Accident Book.

 Notification

 Based on the severity of the injury recorded in the Accident Book or if a dangerous occurrence is reported, the Health and Safety Representative will inform the enforcing authority either by telephone, fax or via the web service provided.

Investigation, Recording and Corrective Action

 The Health & Safety Representative will investigate each reportable accident and dangerous occurrence; “near misses” or non-reportable accidents may be investigated, at the Health & Safety Representative’s discretion, if there are indications of adverse trends or bad practices. Details of any investigation will be recorded on the Company’s Accident Matrix.

 Diseases

 Sick and doctors notes will be checked by the Managing Director for indications of any reportable diseases, these will be reported using form F2508a. Each reportable disease will be investigated and recorded as for accidents.

 Records

 The Health & Safety Representative will hold copies of Accident Investigation forms, statutory forms F2508 and F2508a for a minimum period of 3 years; copies of these forms may also be held in employee personal files.

9.  EQUIPMENT

The purchasing, use and safety maintenance of any equipment used by the Company in its activities is covered by this procedure; buildings and personal protective equipment are not included.

Requirements for safe equipment fall within the

  • Health and Safety at Work Act 1974
  • Provision and Use of Work Equipment Regulations 1998
  • Electricity at Work Regulations 1989

 

PURCHASING

 Any equipment purchased by the company will be assessed prior to its purchase for its suitability taking into account its use, maintenance and disposal.

Where appropriate any equipment purchased will be clearly marked with CE and a Certificate of Conformity provided by the supplier.

USE

 Sufficient training, information and instruction will be given to any employee required to use any equipment in order that it is used safely. If required, restrictions will be placed on the use of any equipment by certain employees i.e. young persons.

PORTABLE APPLIANCES

 A portable appliance tester will test portable electrical appliances at intervals not greater than 24 months, this will be carried internally. Equipment covered by manufacturer’s warranty will not require testing for the first 12 months it is in use. Visual inspections will be carried out at regular intervals between portable appliance testing dates and also during the manufacturer’s warranty period. Test certificates will be held in the main office.

 FIXED ELECTRICAL INSTALLATIONS

 The fixed electrical supply system in the office area will be checked in accordance with the IEE Wiring Regulations at intervals not exceeding 5 years. Any alterations or adaptations carried out between inspections should be subject to examination and testing by an authorised engineer. Copies of test certificates will be held in the main office.

DOCUMENTS

 The following documents will be retained in the office in accordance with statutory requirements and made available to any person requiring them:

  • Certificates of Conformity
  • Fixed and Portable Appliance Test certificates
  • Maintenance and operating manuals
  • Statutory inspection reports
  • Any maintenance records
10.   BUILDINGS AND THE WORKPLACE

The purpose of this procedure is to ensure the provision and maintenance of safe and suitable working conditions and covers any alteration or adaptation of the company premises. General legislation covering the workplace is:

  • The Health and Safety at Work etc Act 1974
  • The Construction (Design and Management) Regulations 2007
  • The Workplace (Health, Safety and Welfare) Regulations 1992

WORKPLACE

 The minimum standards required to be maintained are laid down within the Workplace (Health, Safety and Welfare) regulations 1992 and require/lay down the following:

  • Floors, which are free from slipping or tripping hazards;
  • Levels of “housekeeping” to prevent build-up of waste;
  • Quality and levels of light to carry out work tasks;
  • Heating to provide minimum workplace temperatures;
  • Ventilation to remove stale air and provision for a fresh air supply;
  • Provision and level of welfare facilities;
  • Designated smoking areas;
  • Facilities for pregnant and nursing mothers;
  • The cleaning of windows and glazed areas;
  • Prevention of falls and falling object

The company will carry out monthly/bi annual checks on the above requirements to ensure compliance with the regulations.

MAINTENANCE OF THE WORKPLACE

 Where remedial action is required, a schedule of the corrective action will be prepared with the appropriate completion date.

The company will pay particular attention to the maintenance of the following list of items:

  • Cleanliness of welfare facilities;
  • Routine cleaning of floors, maintenance of floor covering and finishes, removal of spillages;
  • A schedule of cleaning;
  • Replacement of lighting tubes and bulbs which fail;
  • Unobstructed walkways and gangways;
  • Barriers against the fall of persons or objects;
  • Maintaining the heating system;
  • Maintaining the building fabric including operation of doors and windows;
  • Access and egress to the workplac
11.   CONTRACTORS

The purpose of this procedure is the selection of suitable competent contractors to carry out work on behalf of the company and if appropriate will be in accordance with the Construction Design and Management Regulations.

SELECTION

 The following general procedure will be adopted in the selection of any contractor:

  • Information on the competency of the contractor will be obtained from appropriate trade bodies and/or previous work undertaken by the contractor;
  • A pre selection questionnaire will be forwarded to the contractor for completi

Copies of the following documents will be obtained from the contractor:

  • Insurances;
  • Health and Safety Policy;
  • Risk Assessments;
  • Safe Methods of Working
  • Training records and copies of relevant certificate

The Compliance Manager will carry out a review of the above items.

 MONITORING

 The company recognises that once a contractor has been appointed that it has the responsibility to monitor their activities to ensure compliance with Health and Safety legislation, safe working practices are being used and that controls identified in their Risk Assessments are being implemented. Monitoring of contractors will be carried out by the Compliance Team by systematic checking of on-site activities and auditing. When deemed necessary, a checklist will be prepared; a copy of any non-compliances and corrective action issued to the contractor will be provided to the Managing Director for use in future evaluations.

12.   CONSULTING WITH EMPLOYEES

This procedure’s purpose is to outline how the company consults with its employees on Health and Safety matters; the aim of any consultation is to foster the co-operation of individuals and groups in the development of the Health and Safety issues. The company will maintain adequate communication channels so that the all Health and Safety matters, including any Risk Assessments, are effectively disseminated to employees without delay.

Appropriate legislation on consulting with employees applicable to the company is:

  • The Health and safety at Work Act 1974
  • The Health and Safety (Consultation with Employees) Regulations 1996

NOTICE BOARDS

 The company provides and will maintain notice boards within both offices and will include on these as a minimum

  • A copy of the company’s Employer Liability Insurance;
  • The Health and Safety at work poster;
  • A copy of the company’s Health and Safety Policy Statement;
  • First aid notice

Other items informing employees of Health and Safety matters will be posted from time to time.

 MATTERS REQUIRING RESOLUTION

 Any employee with a Health and Safety concern will initially inform the H&S Representative for investigation and resolution of the matter; should the H&S Representative be unable to resolve the matter or the employee is not satisfied with the outcome, the matter will be referred to the Managing Director for investigation and resolution.

MEETINGS

 Health and Safety meetings will be carried out on quarterly basis by the Health & Safety Committee. Any matters raised that could be affecting the health and safety of employees will be discussed and appropriate solutions will be sought and implimented. Health and Safety is also included on the agenda at every Board Meeting.

 RESPONSIBILITY

 The responsibility for ensuring the effective communication of Health and Safety matters lies with the Health and Safety Representative and Health and Safety Committee.

13. PERSONAL PROTECTIVE EQUIPMENT

This procedure is prepared to ensure any Personal Protective Equipment (PPE) provided by the company is specified, provided and maintained correctly.

The PPE Regulations (EU) 2016/425 covers provision of Personal Protective Equipment.

SELECTION

 The selection of Personal Protective Equipment will be based on the needs identified by the company’s Risk Assessments, the following factors being considered in its selection:

  • Performance characteristics of the PPE and its suitability for the hazard;
  • Compatibility with other PPE required to be worn simultaneously;
  • Ergonomic factors taking into account variations in employee characteristics. All personal protective equipment will be CE marked where applicable.

ISSUE AND TRAINING

 All employees requiring Personal Protective Equipment will be issued with it and a record kept of the issue; training in its use, storage and maintenance instructions will be given to each employee as necessary. A detailed list of requirements for each role has been agreed by the Board and is used to order required PPE.

Where deemed necessary for the protection of employees, the company will not charge employees for any item of Personal Protective Equipment issued.

 MAINTENANCE, STORAGE AND REPLACEMENT

 New Personal Protective Equipment will be kept in the cupboard within the office area prior to issue. Stocks of each item will be kept for replacement due to wear and tear, loss and in accordance with manufacturer’s recommendations; any replacements issued will be added to the record of issue.

 EMPLOYEE’S DUTIES

 All employees are required to take good care of any item of PPE issued to them, use the equipment in accordance with any instruction, training or information given and, when not in use, store the items in a secure place i.e. Service Managers – in the boot of the car.

Employees are required to report any defects, damage or loss of Personal Protective Equipment.

14.   TRAINING, INSTRUCTION AND INFORMATION

Training is provided by the company in a structured format to fulfil the company’s duties on communicating Health and Safety information and will be both general and task specific. To enable employees to be able to work safely, it is necessary for them to know:

  • The company’s Health and Safety Policy and their duties under the policy;
  • What employees duties are under the law;
  • Risk to them in carrying out the activities undertaken by them;
  • The precautions the company is taking against these risks;
  • How to work safely and the company’s safe systems of work;
  • Procedures to follow in the event of an unsafe act or condition;
  • Disciplinary procedures for the breach of a Health and Safety procedure including penalties that can be imposed by an enforcing authorit

Training is covered by the Health and Safety at Work Act 1974 and under specific regulations.

INDUCTION AND SPECIFIC TRAINING

 Wherever possible, all new employees will receive induction training within the first week of their employment, which may be given in more than one stage. Young persons will be given training before employment starts. Additional training will be given to employees who are exposed to additional risks in relation to the tasks undertaken. The requirement for specific training will be identified in the company’s risk assessments and any action plans.

RECORDS AND CERTIFICATES

 All records of induction training and details of any specific training given will be kept in an employee’s personal file along with any certificates issued by an external training provider. Records and certificates will be kept in accordance with any statutory requirements and as long as the employees personal file remains current.

 REVIEW OF TRAINING

 A review of training needs will take place when:

  • There is a review of the company’s Risk Assessments;
  • Changes in statutory requirements;
  • Specific training is no longer valid;
  • Any change in the company’s activities

 PROCEDURES AND SIGNS

 Additional information will be provided to the employees by safety signs, in accordance with current British Standards, and the issuing of company procedures and instructions. Safety matters may also be included in any manuals and manufacturer’s documentation.

15.      FIRST AID

The following outlines the company’s procedure for the provision of First Aid and First Aiders so as to attend to superficial injuries and serious injuries until medical assistance can be provided; First Aid provision will be in accordance with the Health and Safety (First Aid) Regulations 1981.

FIRST AIDERS

 The company will assess the number of First Aiders required; names of the company’s First Aiders will be posted on the H&S notice boards and made know to “on site” employees. Only appointed First Aiders are allowed to administer assistance to other employees, self-treatment may be allowed in an emergency.

FIRST AID TRAINING

 All First Aiders will undergo a First Aid at Work course approved by the Health and Safety Executive; prior to the expiry of First Aid Certificates, First Aiders will undergo refresher training either at 3 yearly or 1 yearly intervals.

FIRST AID KITS

 The location of the First Aid Kits are shown on the H&S notice boards in the office; the contents of the First Aid Kit will be checked by the First Aiders to ensure that minimum levels of stock are kept in accordance with HSE recommendations. Additional First Aid Kits are provided in vehicles, all employees are required to check these.

 RECORDS

 The Accident Book will record any treatment given following an accident.

MEDICINES

 The First Aid Kits will not contain any medicines i.e. aspirin/paracetamol and will not be issued by the company.

16. OCCUPATIONAL HEALTH

This procedure is prepared in relation to general health related issues including hazardous materials, ergonomics and health surveillance. Health related matters are contained in the Health and Safety at Work Act 1974 and various specific regulations i.e. Control of Substances Hazardous to Health Regulations 2002, Manual Handling Operations Regulations 1992, and The Health and Safety (Display Screen Equipment) regulations 1992.

 SURVEILLANCE AND PROMOTION

 If identified by the company’s risk assessments that there is a need for health surveillance, this will be provided, in confidence, by an appointed occupational health practitioner with the aim of collection information to protect employees. From time to time, the company may wish to promote initiatives on health matters including smoking, alcohol and substance abuse for the benefit of employees.

 HAZARDOUS SUBSTANCES

 Where employees are exposed to substances that may be hazardous to their health, copies of assessments and supplier’s safety data sheets will be made available and the necessary precautions taken as identified in the company’s Risk Assessments.

ERGONOMICS

Specific Risk Assessments, Display Screen Equipment and Manual Handling may identify ergonomic issues in relation to the activities undertaken and may include precautions to minimize work related upper limb disorders amongst others. Where specialist advice is required, the company will seek this; users of Display Screen Equipment will be provided with eyesight tests and spectacles if required.

17. MANAGEMENT OF THE HEALTH AND SAFETY SYSTEM

This procedure describes the company’s approach for maintaining its Health and Safety Management System in line with the general duties of the Health and Safety at Work etc Act 1974 and the Management of Health and Safety at Work Regulations 1999.

HEALTH AND SAFETY AUDITS

 The company will carry out annual audits on its premises and vehicles, which will be carried out against a pre-defined checklist; the Health and Safety Representative will carry out the audits. Records of these will be kept on file for a minimum of 6 months from the completion of any corrective action.

MONITORING OF EMPLOYEES

 Monitoring of employees to ensure compliance with the company’s Health and Safety rules and Safe Working practices will be carried out by the Health and Safety Representative who will carry out checks to identify bad working practices, disregard for safety rules and any other unsafe acts. Corrective action will be taken at the time of observation with the employee concerned; following corrective action employees will be subject to further additional monitoring.

 AUDITS

 The company’s External Auditor will ensure Health and Safety Management Systems are externally audited at periods not exceeding 12 months, ensuring the system remains up to date and is still relevant to the company’s activities; the Health and Safety Representative will carry out additional audits when it is felt these no longer satisfy the needs of the company. Specific items of the safety management system may also be audited from time to time.

18.  HEALTH AND SAFETY ACTION PLAN

The company will maintain an Action Plan as a means of progressing follow up to any Health and Safety actions required. This will record the action required, time scale, details of completion and responsibility. The action plan will be reviewed weekly. In conjunction with the Action Plan, the company will maintain a set of standard Health and Safety documents for its use.